Board of Trustees Meeting Minutes and Reports 2020-archive

January 21, 2020 February 18, 2020 March 17, 2020
January 21 Agenda
December 2019 Staff Reports
December 2019 Minutes
2019 Annual Report
February 2020 Agenda
January 2020 Staff Reports
January 2020 Minutes
March meeting cancelled due to COVID-19. 
Building closure began March 14, 2020
April 21, 2020 May 19, 2020 June 16, 2020
April 21 Agenda
2020 February Minutes
2020 February Financials
2020 February Staff Reports
6.1-2020 March Staff Reports
9.1 Audit Letter to Board for 12.31.19
9. 1 Plymouth District Library 12-31-19 Audit
9.1 2019 Audit Cover Letter From CAS – 041820
9.2-2020 Lib Services-closure
9.3-2020 Staff Wages-closure
May 19, 2020 Agenda
April 21 2020_Minutes
March 17 2020 Minutes

5 Merged April Financials
5 Merged March 2020 Financials
6 Staff April 2020 Reports
8.1 MI_SAFE_START_PLAN
8.3 Library Staff Wages During Building Closure
8.5 Irrigation
9.1 2019 Audit Resolution
June 16, 2020 Agenda
May 19, 2020 Minutes
May 2020 Staff Reports
June 2020 Merged Financials
8.1 Library staffing during curbside and staff wages
8.2 HVAC Project Update and Budget Adjustment
9.1 FMLA Expansion and Emergency Paid Sick-Leave Policy (COVID-19)
9.2 General Pandemic Leave Policy

9.3 Health Insurance
9.4 Building Re-Opening and Occupancy Update
9.5 Library Re-Opening Policy
9.6 Online Programming
July 21, 2020 August 15, 2020 August 18, 2020
July 21, 2020 Board Agenda
June 16, 2020 Minutes
June 2020 Staff Reports
June 2020 Financials
8.2 Safe Start Plan
8.3 Staff Wages
8.4 HVAC update
9.1 MERS 2019 Actuarial Report
9.1 MERS Officer Delegate

9.2 2021 Budget Schedule
August 15, 2020 Special Meeting Agenda August 18, 2020 Agenda
July 21, 2020 Meeting Minutes
July 2020 Financials
July 2020 Staff Reports
8.2 HVAC Duct Work Update
9.1 2021 Operating Millage
September 15, 2020 September 26, 2020 October 10, 2020
September 15, 2020 Agenda
9.1 Gifts and 9.3 Levy
Proposed 2021 Budget
August 15, 2020 Minutes
August 18, 2020 Minutes
August 2020 Staff Reports
August 2020 Financials
September 26, 2020 Agenda
4.2 2021 Budget Schedule Update
Personnel Committee Agenda
October 20, 2020 November 17, 2020 December 15, 2020
October 20, 2020 Agenda
3.1 September 15, 2020 Minutes
3.2 September 26, 2020 Minutes
September 2020 Financials
September 2020 Staff Reports
Personnel Committee Recommendations
Reopening Plan Update
2021 Budget
November 17 Agenda
October 2020 Minutes
October 2020 Financials
8.2 HVAC Update
9.1 MERCES
Staff Reports
8.1 Emergency Sick Pay 111720
8.1 COVID-19 Update and Library Services and Staff Wages
Personnel Committee Meeting at 6:30 pm

Personnel Committee Meeting Agenda
4.1 Resolution re Paid Sick Leave
5.1 Dental Insurance Renewal
October 10, 2020 Minutes


PDL Board of Trustees Meeting 7:30 pm

Board Meeting December 15 2020 Agenda
2020 November Meeting Minutes
November Staff Reports
8.1 Resolution re Sick Leave

9.1-9.3 Calendar
9.4 Dental Insurance 2021
9.5 Server Purchase

Additional Documents and Reports 2020

Audit Report for Plymouth District Library for 2019 
Michigan Safe Start Plan – 5/7/2020
Library Re-Opening Policy – 6/16/2020
Library COVID-19 Preparedness and Response Plan – updated 7/28/2020


Coronavirus (COVID-19) and the Board of Trustees Meetings

Because this is a continually evolving situation, meetings may be canceled in the future. If that happens, the Library will use its best efforts to let citizens know of any cancellations by posting it on our website. If you have any questions or concerns, please contact: Carol Souchock, csouchock@plymouthlibrary.org or at 734-453-0750, ext. 218.

The Plymouth District Library Board will hold its regular meetings the third Tuesday of each month at 7:30 pm of each month. Library policies, meeting minutes and reports are available in print to the public for inspection on the upper level reference desk during building hours.

The District Library Board will provide auxiliary aids and services of materials being considered at the meeting, to individuals with disabilities upon reasonable notice. Individuals with disabilities requiring auxiliary aids or services should contact Carol Souchock, Director, Plymouth District Library, 223 S. Main Street, Plymouth, MI 48170 at 734-453-0750 X 218.

2020 Closings
The library will be closed the following days in 2020.

  • Wednesday, January 1 – New Year’s Day
  • Sunday, April 12 – Easter Sunday
  • Friday, April 24 – Staff In-service Day
  • Sunday, May 24 and Monday, 25 – Memorial Day
  • Saturday, July 4 – Independence Day
  • Sunday, July 12 – Art in the Park
  • Sunday, September 6 and Monday, September 7 – Labor Day
  • Sunday, September 13 – Fall Festival
  • Wednesday, November 25 – Library closes at 6 pm
  • Thursday, November 26 – Thanksgiving
  • Thursday, December 24 – Christmas Eve
  • Friday, December 25 – Christmas Day
  • Thursday, December 31 – New Year’s Eve
  • Friday, January 1, 2021 – New Year’s Day

2/7/2020/mk