Board of Trustees Meeting Minutes and Reports 2020

Plymouth District Library Board of Trustees meets the third Tuesday of the month at 7:30 PM. The public is welcome. All library reports are available in paper forms at the upper level reference desk and are available for inspection.

Special Board Budget Meeting: Saturday, August 15, 2020 at 10 am
View the agenda here (pdf)

Join Zoom Meeting at

Meeting ID: 896 9148 9453
Passcode: 357457

Or call one of these numbers:
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)

The Library is monitoring the on-going developments related to the novel Coronavirus, or COVID-19.

As with the rest of the world, Library leadership is monitoring the on-going developments related to the novel Coronavirus, or COVID-19, with great interest. The Library takes the safety and well-being of its staff and citizens seriously. We are monitoring the Centers for Disease Control and Prevention (“CDC”) and the State of Michigan direction. We encourage you to follow CDC updates and Michigan updates as they become available.

Currently, the Library has decided to continue holding its public meetings electronically. We are holding our meeting electronically for the safety of our board, staff, and citizens.

In addition, the Library will accept written public comments by sending them to this email address, at least an hour before the meeting at which you want your comments to be considered: 

Individuals with disabilities requiring auxiliary aids or services, who wish to attend this board meeting should notify the Library Director, Carol Souchock, at 734-453-0750, ext. 218. Reasonable advance notice is required. Our agenda and supportive documents will be posted online.

Because this is a continually evolving situation, meetings may be canceled in the future. If that happens, the Library will use its best efforts to let citizens know of any cancellations by posting it on our website. If you have any questions or concerns, please contact: Carol Souchock at or at 734-453-0750, ext. 218.

Additional Documents and Reports 2020

Audit Report for Plymouth District Library for 2019 
Michigan Safe Start Plan – 5/7/2020
Library Re-Opening Policy – 6/16/2020
Library COVID-19 Preparedness and Response Plan – updated 7/28/2020

January 21, 2020 February 18, 2020 March 17, 2020
January 21 Agenda
2019 December Minutes
2019 December Staff Reports
2019 Annual Report
February 18 Agenda
2020 January Minutes
2020 January Staff Reports
March 17 Agenda
April 21, 2020 May 19, 2020 June 16, 2020
April 21 Agenda
2020 February Minutes
2020 February Financials
2020 February Staff Reports
6.1-2020 March Staff Reports
9.1 Audit Letter to Board for 12.31.19
9. 1 Plymouth District Library 12-31-19 Audit
9.1 2019 Audit Cover Letter From CAS – 041820
9.2-2020 Lib Services-closure
9.3-2020 Staff Wages-closure
May 19, 2020 Agenda
April 21 2020_Minutes
March 17 2020 Minutes

5 Merged April Financials
5 Merged March 2020 Financials
6 Librarian April 2020 Reports
8.3 Library Staff Wages During Building Closure
8.5 Irrigation
9.1 2019 Audit Resolution
June 16, 2020 Agenda
May 19, 2020 Minutes
May 2020 Staff Reports
June 2020 Merged Financials
8.1 Library staffing during curbside and staff wages
8.2 HVAC Project Update and Budget Adjustment
9.1 FMLA Expansion and Emergency Paid Sick-Leave Policy (COVID-19)
9.2 General Pandemic Leave Policy

9.3 Health Insurance
9.4 Building Re-Opening and Occupancy Update
9.5 Library Re-Opening Policy
9.6 Online Programming


July 21, 2020 August 15, 2020 August 18, 2020
July 21, 2020 Board Agenda
June 16, 2020 Minutes
June 2020 Staff Reports
June 2020 Financials
8.2 Safe Start Plan
8.3 Staff Wages
8.4 HVAC update
9.1 MERS 2019 Actuarial Report
9.1 MERS Officer Delegate

9.2 2021 Budget Schedule
August 15, 2020 Special Meeting Agenda